Privacy Policy

Last updated: February 10, 2026

This Privacy Policy describes how Sudety Grand Trail ("we", "us", or "our") collects, uses, and protects your information when you visit our website and use our services.

We are committed to protecting your privacy and being transparent about our data practices. This policy explains what information we collect and how we use it.

Information We Collect

Personal Information You Provide

We only collect personal information that you voluntarily provide to us through the forms on our website:

  • Trail completion submission form (Hall of Fame): full name, nickname, email address, trail type, start and end dates, description, profile photo (required), and GPX route file (optional)
  • GPS tracker request form: email address, planned start date, and expedition duration
  • Messages sent directly to sgt.powiadomienia@gmail.com

User-Uploaded Files

The trail completion submission form allows uploading:

  • A profile photo (JPEG, PNG, or WebP, up to 300 KB)
  • A GPX file (up to 500 KB) — GPX files contain geolocation data (route coordinates)

Uploaded files are sent as email attachments to the site administrator and are not stored on the website server.

Automatically Collected Information

We use Vercel Analytics, a cookie-free service that collects anonymous usage data including:

  • Pages visited and time spent on our site
  • Website performance metrics (Web Vitals)
  • Browser type and version
  • Referring website
  • Device and operating system information

Vercel Analytics does not use cookies and does not track individual users across sessions. This data helps us improve website performance.

Cookies and Tracking

We do not use cookies to track your personal information or browsing behavior. This website does not set any first-party cookies.

Analytics

  • We use Vercel Analytics — an analytics tool that does not use cookies and does not collect personal data
  • We do not use advertising cookies or any third-party tracking technologies

Embedded third-party content (e.g., the Poltrax frame on the live tracking page) may be subject to those services' own privacy policies.

How We Use Your Information

We use the information we collect to:

  • Process trail completion submissions and publish them in the Hall of Fame (your name, photo, and trail details may be displayed publicly on the website)
  • Process GPS tracker rental requests
  • Respond to your inquiries sent to our email address
  • Improve our website and services based on anonymous analytics data
  • Ensure the security and proper functioning of our website

Public Display of Data

By submitting the trail completion form, you consent to your name, profile photo, and trail details (type, dates, description) being published in the Hall of Fame section of our website. If you wish to have your data removed from the Hall of Fame, please contact us at sgt.powiadomienia@gmail.com.

Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties, except:

  • When required by law or legal process
  • To protect our rights, property, or safety, or that of others
  • With your explicit consent

Data Security

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Form data is transmitted over an encrypted connection (HTTPS) and delivered via secured OAuth2 authentication. However, no method of transmission over the internet is 100% secure.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy or as required by law. Form submissions are delivered as email messages and retained according to the administrator's mailbox settings.

Your Rights

You have the right to:

  • Request access to your personal information
  • Request correction of inaccurate data
  • Request deletion of your personal information
  • Withdraw consent for data processing

To exercise these rights, please contact us using the information provided below.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children's Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us via email at: sgt.powiadomienia@gmail.com